Constitution

Structure

Name

  • The official name of the organization shall be Campus Student Sustainability Initiatives, hereafter referred to as CSSI.

Membership

  • Any registered student at ASU can become a member of CSSI.

Directorate

  • CSSI shall be composed of a Directorate of 7 individuals.
    • Executive Director
    • Director of Projects
    • Director of Business Administration
    • Director of Engagement
    • Director of Marketing
    • Volunteer Coordinator
    • Secretary

Funding

  • CSSI shall be on record with the Undergraduate Student Government Appropriations Committee for Student Activity Fee appropriations.
  • CSSI shall have a private Wells Fargo bank account.

Online Presence (login info provided within the CSSI Dropbox folders)

  • CSSI utilizes a Facebook page under the name “Campus Student Sustainability Initiatives”.
  • CSSI utilizes an Instagram page under the name “ASUCSSI”
  • CSSI utilizes Dropbox folders under the names of “CSSI” and “CSSI Restricted”
  • CSSI utilizes the Mailchimp Newsletter service under the name “Campus Student Sustainability Initiatives @ ASU”, which contains the CSSI list of members.

Bylaws and Operations

Mission

  • To foster and support student engagement in sustainability in the ASU community.
  • To provide and let be known opportunities for members to be involved with sustainability.
    • CSSI-led and other sustainability projects within the ASU community.
    • Volunteering opportunities within on and off campus events to make them more sustainable, coordinated by the Volunteer Coordinator (see section V, subsection c., sub subsection vi. within the “Bylaws and Operations”).
    • Other miscellaneous offers and opportunities presented to the Executive Director to be added to the CSSI newsletters (see section V, subsection c., sub subsection i. within the “Bylaws and Operations”).

University Compliance

  • All CSSI activities shall be in compliance with the policies and procedures established by Arizona State University and the Arizona Board of Regents.

General Meetings

  • The purpose of general meetings shall be to inform members of upcoming opportunities, receive their engagement, and create additional opportunities for members to be involved in sustainability.
  • General meetings of CSSI shall take place bi-weekly at a time set by the Executive Director for the duration of the semester, unless such a time must be changed.
  • General meetings of CSSI shall take place in room 037 of the Matthews Center, the Green Space, on the ASU Tempe campus.
  • Anyone desiring to appear on the agenda must contact the Executive Director at least 72 hours in advance. Requests received may or may not be added to the agenda based on the Executive Director’s discretion on whether such requests are relevant to the mission of CSSI.
  • In order to establish meeting times and days, the Executive Director shall release Doodles through the CSSI newsletter to determine what times and days are most appropriate, while giving prioritization to the CSSI Directorate availability. Doodles shall be sent prior to the beginning of or during the first two weeks of each semester. If deemed necessary by a majority of the Directorate, the Executive Director may change the meeting time.

Officer Meetings

  • The purpose of officer meetings shall be to have the Directorate discuss and plan their respective and collective duties, while discussing current initiatives of CSSI. They will be to attain success in maintaining the mission of CSSI.
  • Officer meetings of CSSI shall take place weekly at a time set by the Executive Director for the duration of the semester, unless such a time must be changed.
  • Officer meetings of CSSI shall take place in room 037 of the Matthews Center, the Green Space, on the ASU Tempe campus, unless otherwise noted by the Directorate.
  • In order to establish meeting times and days, the Executive Director shall release when2meet links to the Directorate to be filled out within the first two weeks of each semester.

Funding

  • CSSI shall receive funding from the Undergraduate Student Government Appropriations Committee and privately manage its Wells Fargo bank account.
  • The Director of Business Administration shall propose a budget for CSSI through the official CSSI Orgsync page for Undergraduate Student Government Appropriations.
  • The Director of Business Administration shall oversee the private Wells Fargo bank account.

Directorate

Qualifications

  • Must be an ASU student either part or full time.
  • Must have a demonstrated passion for sustainability.

General Responsibilities

  • Attend weekly Directorate meetings.
  • Provide weekly updates detailing their efforts for the past weeks and the weeks coming.
  • These updates will be presented at each Directorate Meeting.
  • These updates are meant to cover the planning and activities of the past week.
  • All Directors must help with the planning and implementation of events (by all Directors) unless it is unanimously agreed that help is not needed.
  • Work to train and mentor the Director-Elect of his/her position over the course of the Spring semester, slowly transitioning authority and responsibilities as they become ready, until the End of Semester Banquet when the transition of formal authority should be in name only as the incoming Directors should already be performing their duties comfortably.
  • If deemed necessary, obtain keys for Matthews Center 037 in which General and Directorate meetings will take place. This may be done by speaking with the receptionist on the fourth floor of the Wrigley Hall building.

Positions and Duties

  • Executive Director the Executive Director is responsible for leading the Directorate and general meetings; acting as a primary liaison to other student organizations; representing CSSI on-campus; overseeing the activities of the Directorate; sending out a weekly or biweekly electronic mailing list email. The Executive Director acts as the “face” of the organization when collaborating with outside parties.
    • Primary Responsibilities
      • Leading Directorate and General Meetings for CSSI.
      • Utilizing the CSSI Mailchimp Newsletter to send bi-weekly emails to members about upcoming meetings, events, opportunities, and other information deemed appropriate by the Executive Director.
      • Acting as the first point of contact for collaboration with outside parties.
      • Guiding the organization towards a common goal while supporting other Directors individual goals.
    • Secondary Responsibilities
      • Sending post meeting recaps and minutes if necessary through the CSSI Mailchimp Newsletter.
      • Assisting the other Directors in their duties as needed.
      • Scheduling periodic one-on-one meetings with each Director to discuss and assess their progress in reaching their goals.
      • Changing the structure and/or bylaws of the organization as needed.
  • Director of Projects : The Director of Projects is responsible for acting as the Executive Director in his or her absence, overseeing the management of all CSSI projects; overseeing the recruitment and retention of Project Leaders as needed; acting as a resource for project managers. The Director of Projects is the main sustainability project coordinator for CSSI, meaning he or she is tasked with deciding which projects are to be pursued each year, deciding within the first two weeks of the first semester on how to begin the process. This Director may either decide the projects on his or her own or decide with input from other Directors and members. A project is defined as any work piece that is generally expected to be finished within a year.
    • Primary Responsibilities
      • Management of all CSSI projects, while being integral in the planning and implementation processes.
      • Overseeing the recruitment and retention of Project Leaders.
      • Deciding on which projects CSSI is to pursue each semester, either independently or with feedback from other members.
    • Secondary Responsibilities
      • Acting as the Executive Director in his or her absence.
      • Assisting the Director of Initiatives as needed.
      • Encouraging and fostering projects being pursued separately by regular CSSI members, whether through consultation or active involvement.
      • Utilizing the CSSI Mailchimp Newsletter to send emails to members about project updates, links to get involved, and other information deemed appropriate by the Director of Projects.
  • Director of Business Administration – the Director of Business Administration is responsible for ma keeping a current budget on all organizational expenditures; filing (or arranging to be filled) the appropriate paperwork when an expenditure is needed; providing the Executive Director with budget reports as needed; managing daily operations and facilities within Matthews 037; participating in all major event planning by attending at least one early meeting for the specific purpose of identifying all expected purchases/expenditures so that a timeline can be established for when such purchases need to occur by, even if otherwise not involved with the event; and providing purchasing advice as needed.
    • Primary Responsibilities
      • Managing the CSSI budget and Wells Fargo bank account; this includes submitting a budget request on the Orgsync page to obtain funding from Undergraduate Student Government appropriations.
      • Filling (or arranging to be filled) paperwork necessary for expenditures.
      • Offering purchasing advice whenever requested or necessary.
    • Secondary Responsibilities
      • Sending budgetary reports and other financial documents to faculty as needed.
      • Directly assisting the Director of Marketing in purchasing promotional and advertising material.
      • Fundraising initiatives to add to the Wells Fargo account.
  • Director of Engagement – the Director of Engagement is responsible for providing professional development and social opportunities for members; finding innovative ways to reward volunteers and members; hosting at least one non-work engagement event each semester. The Director of Engagement is primarily tasked with providing ways for members to be able to participate in the organization without necessarily doing “work”, especially if they are heavily involved in outside matters.
    • Primary Responsibilities
      • Organizing at least one bonding event per semester.
      • Rewarding and recognizing members for their accomplishments and initiatives.
      • Acting as a support for regular members’ project initiatives, serving as a coach/consultant as needed.
    • Secondary Responsibilities
      • Assisting the Volunteer Coordinator with his or her duties as needed, especially in recognizing Green Team members for their contributions.
      • Maintaining the Green Space (Matthews Center 037) with general upkeep.
      • Utilizing the CSSI Mailchimp Newsletter to send emails to members about upcoming bonding events, and other engagement-related updates deemed appropriate by the Director of Engagement.
  • Director of Marketing – the Director of Marketing will be in charge of social media for CSSI to the extent of increasing its outreach, including the use of Twitter, Instagram and Facebook. This Director will be in charge of new ad campaigns, templates or layouts for flyers, and will overall be the person in charge of raising the visibility of CSSI. Raising visibility can be anything from working to get CSSI info and events onto additional listservs offered at ASU to creating different free and fun competitions and contests on social media. The Director of Marketing will also be the main decision maker regarding promotional items for CSSI, working in close conjunction with the Director of Business Administration.
    • Primary Responsibilities
      • Utilize the various social media outlets to increase the outreach of CSSI to
        the ASU community (Facebook, Twitter, Instagram, etc.).
      • Create new fliers and other forms of visual representation to raise the visibility of CSSI at marketing events (tabling).
      • Work closely with the Director of Business Administration to decide which promotional items CSSI should purchase for current and future semesters.
    • Secondary Responsibilities
      • Update the CSSI Facebook and Instagram pages with club updates.
      • Take pictures at CSSI events and meetings and disperse them on the Facebook/other outlets to increase the visibility of CSSI.
      • Contact the relevant contacts in order to include upcoming CSSI meetings and events in the School of Sustainability Undergraduate Newsletter, the Barrett Listserv, W.P. Carey Listserv, and other means of marketing CSSI to the ASU community.
      • Devise innovative and effective ways to increase the participation of CSSI projects and events.
  • Volunteer Coordinator – the Volunteer Coordinator for CSSI is responsible for coordinating Green Team volunteer efforts, performing tasks such as attending meetings with relevant contacts, going to a majority of the volunteer events, and most importantly creating the means for CSSI members to register for shifts through VolunteerSpot. The Volunteer Coordinator is expected to understand and decide which events the CSSI Green Team will be involved with consistently every year both on campus and off campus, while also leading the efforts in discovering new Green Team opportunities.
    • Primary Responsibilities
      • Coordinate Green Team volunteer event efforts; this is primarily done by collaborating with outside event organizers to coordinate times/locations and ways for Green Team members to make an event more sustainable
      • Coordinate Green Team logistics, including member acquisition and retention.
      • Create the means for CSSI members to register to volunteer for Green Team events through primarily “Volunteer Spot” registration.
      • Send the relevant registration links to the Executive Director to include in the newsletter emails with event descriptions and details.
      • Utilize the CSSI Mailchimp Newsletter to send emails to members about Green Team updates including links to participate in events, as a separate stream of emails from the newsletter emails by the Executive Director.
      • Ensure that the following events occur as Green Team events every year: Tour De Fat, Walton Sustainability Solutions Festival (Sustival), Eat Well Live Well, Alive @ 5, AZ Vegetarian Food Festival, Local First Fall Festival, and Earth Day.
      • Attend at least 75% of the Green Team events he or she decides will occur per semester.
    • Secondary Responsibilities
      • Update the CSSI Facebook and Twitter pages with upcoming Green Team events.
      • Create “Upcoming Green Team Events” sheets to distribute at CSSI general meetings.
      • Update the Green Team “Terms of Use” agreement as needed.
      • Document each event with photos and provide them to the Director of Marketing for posting.
  • Secretary – The Secretary of Campus Student Sustainability Initiatives will be responsible for documenting general and officer meetings by providing the minutes. With this, the Secretary will assist the Executive Director in providing accurate and thorough meeting recaps by utilizing the online Mailchimp listserv tool. At the beginning of each general meeting, if deemed appropriate, the Secretary will assist in transposing the planned agenda on the whiteboard.
    • Primary Responsibilities
      • Utilize the CSSI Mailchimp Newsletter to provide the minutes and notes of general meetings to members.
      • Provide the minutes and notes of Directorate meetings to the
      • Serve as the first point of contact before accepting or turning down parties and/or individuals soliciting CSSI; when accepting requests, summarize/coalesce the information to be more easily understood and utilized by other officers.
      • Take detailed notes of discussions made at any significant CSSI meetings.
    • Secondary Responsibilities
      • Assist the Executive Director in collaborating with contacts via emails.
      • Facilitate and guide discussions in CSSI meetings and other engagements.
      • Join other officers in any meetings they happen to go to for their respective duties.

Directorate Appointment

  • The Executive Director and Directors will be appointed in the fall semester.
  • The Executive Director and Directors will go through an application and interview process.
    • This application will be created by the current Executive Director.
    • The application will be available no later than October 15th.
    • The application must be open for approximately 3 weeks.
    • Candidates will be reviewed and the incoming Executive Director will be chosen by the current Directorate, including the Executive Director.
    • The remaining applicable candidates will be reviewed and the other incoming Directors will be chosen by the current Directorate, including the current AND incoming Executive Director.
  • The Executive Director and Directors will begin their terms at the end of the Spring Semester.
    • Until this transition the Directors will serve as Directors-Elect and will be trained in their duties by the current Director of their position, while authority and responsibility is transferred to them over the course of the spring semester.
  • In the event that a Director resigns or is removed from his or her position, the Executive Director
    will appoint an individual to the open position, unless the vacant position is for Executive Director, at which point the Directorate will appoint a replacement.

    • This individual must be approved by a majority of the remaining Directorate.

Dismissal

  • Grounds for Removal
    • The Executive Director or a Director may be removed from their position by a unanimous vote of the Directorate (excluding the individual being removed) for the following reasons, after given a fair hearing and chance to defend their actions, except in the case of point 2 where removal is automatic:
      • Failure to fulfill the duties, qualifications, or responsibilities of the position.
      • Suspension, expulsion, or withdrawal from ASU.
      • Abuse of power and authority.
      • Behavior offensive to the well-being of CSSI.
      • Unauthorized expenditure, misuse of organization funds, or forging of documents.
  • Notification of removal will be done in writing.
  • Any removal can be appealed to the remaining Directorate members or the regular members at a General Meeting.
    • If appealing to the Directorate, the appeal must take the form of a formal letter written to all the Directors explaining why he or she performed any of the above mentioned actions, and how he or she plans to improve, given he or she is considered for potential further leadership. A majority vote is required for reinstatement.
    • If appealing to the regular members, the appeal must take the form of a speech at the next or subsequent General meeting explaining why he or she performed any of the above mentioned actions, and how he or she plans to improve, given he or she is considered for potential further leadership. A 3/4 majority vote is required for reinstatement.

Voting

  • To make Directorate decisions, a majority vote suffices.
  • Not all approvals requiring a majority vote must be presented in regular meetings when timesensitive (purchases for example), but all of the Directorate should be made aware of the request.

Interpretation

  • Interpretation of this document is at the discretion of the Executive Director.
    • An interpretation may be overturned by a majority vote of the Directorate.

Amendments

  • Amendments to the Constitution must be submitted to the Executive Director and will then be discussed and initially voted upon at the next possible Directorate meeting.
  • Amendments to the Constitution of CSSI must be ratified by a majority of the Directorate.